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Family reunion invitations that get you a real headcount

Send one invite link per family and let each household reply together. You get a running headcount instead of a pile of half-answers, and guests reply in two taps with no account to set up.

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One-person replies fall apart for families

Most invite tools treat every reply as one person. That's fine for a bar night. The moment whole families are coming, it stops working.

The headcount problem

Mom says “yes” but doesn't say whether the kids are coming. Dad replies separately with a “maybe.” Now you have two answers from one family and still don't know how many seats to set.

The follow-up tax

So you text each family one by one: “is that just you or the whole crew?” Then you track the answers in your head, a notes app, or a spreadsheet. The tool was supposed to spare you this, not create it.

The note guessing game

With nowhere to leave a note, you end up running a second round of messages for allergies, arrival times, and food. Each reply gets buried in a different thread.

The privacy gap

One link shared with everyone means anyone can reply, and you can't tell which answer came from which family. A private link per family keeps every reply tied to the right group.

Reyes family reunion
The Johnsons
Maya, Leo, Priya
3 attending
Note: Priya has a nut allergy
The Patels
Asha, Ravi
2 attending
The Nguyens
Minh, Linh, Kai
Pending
Total confirmed5 attending

Eight households, three cities, one running total

Say the family is scattered: some cousins drive in, some fly, and a few are still deciding. You add each household as its own group, and every family gets a link to share however they like.

One person per family taps through the people in their group, adds any extra guests you allow, and leaves a note if there's an arrival time or an allergy worth flagging. You've done this on every wedding response card, except now the headcount adds itself up for you.

No printed cards, no postage, no chasing. Your dashboard shows who's in, who's out, and who hasn't opened the link yet.

How it works

Four steps. No spreadsheets, no chasing.

1

Add each family to your event

Create a group for every family and add the people in it.

2

Share one link per family

Each family gets its own link. Text it, email it, or drop it in a chat. Whoever opens it replies for the group.

3

Guests reply in two taps

They open the link, tap Yes, No, or Maybe for each person, and leave one note if it would help. No account needed.

4

See your headcount by family

Your dashboard shows each family's status, a live total, and their latest note. Filter by status when you need a final number.

Where one link per family makes the difference

Any gathering where families reply as a group.

Family reunions and holidays

Eight households across three cities. Each family replies on its own time, and notes keep arrival details attached to the right group.

Kids' birthday parties

A dozen families invited. Each parent replies for their named kids and leaves a note for an allergy or a drop-off detail.

School and class events

Co-host with the other room parent. Twenty-five families, one shared dashboard. No duplicate spreadsheets, no clashing headcounts.

Dinner parties and gatherings

Four couples, one quick headcount, no fuss. Send a link per pair and let them reply on their own time.

Built around the family

Reply for the whole group

Add the people in each family. Guests reply for those members and can bring extra guests when you allow it.

A private link per family

Each family gets its own link, so replies stay tied to the right group. Regenerate any link in one tap.

Two-tap guest flow

Guests open the link, tap their reply, done. No account, no app. Works on any phone.

Best for

  • Family events where several people reply through one link
  • Hosts who need a clear yes, no, or maybe per family
  • Events where a note per family matters
  • Co-hosted events with a shared guest list
  • Private invites with a known guest list

Not for

  • Open public signups with unknown attendees
  • Ticketed events that take payments
  • Enterprise registration or conference ops

FAQ

Common questions about family reunion invitations and RSVPs.

How do I send family reunion invitations and track RSVPs?
Create the event, add each family as a group with the people in it, and Hejmo gives every family its own invite link. You share the links yourself in text, email, or a group chat. Each family taps Yes, No, or Maybe for the people in their group, and your headcount fills in as replies come back.
Can one person reply for the whole family?
Yes. Whoever opens a family's link replies for everyone in that group and can add extra guests when you allow it. They can also leave one note, like an arrival time or an allergy. You see it all on your dashboard without chasing anyone.
Do guests need an account to RSVP?
No. They open the link and tap Yes, No, or Maybe. No sign-up, no app, no phone number. Two taps and they're done.
What if relatives are spread across different cities?
That's the common case. Eight households across three cities each get their own link, so it doesn't matter where anyone lives or which chat app they use. You see one running total no matter how scattered the family is.
Can I make one link for the whole reunion instead of one per family?
Links are per family by design. That's what keeps your headcount accurate and your guest list private, since each family only sees their own members. A group can be a single person, so a solo cousin still gets their own link.
Can I co-host the reunion with another relative?
Yes. Add a co-host so two of you can manage the guest list, update the details, and watch replies come in. Handy when a couple of cousins are organizing together.
What kinds of family events does this work for?
Any gathering where families reply as a group: reunions, holiday dinners, kids' birthdays, school events, neighborhood block parties, dinner parties with couples. If more than one person answers per invite, one link per family saves you the follow-up texts.
Is it free?
Yes. Unlimited events and all the RSVP tracking are free forever, with no ads. A $5 per-event upgrade adds a cover photo, a custom link, and extra design polish. Free events still get clean cover patterns.

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