Birthday party RSVPs with a real guest count
One private link per family. A parent answers for each invited child, adds a sibling or staying adult if you allow extra guests, and leaves a note about allergies. No parent account, no app, no group-chat tally.
Free · No ads · No guest accounts
How do you collect birthday party RSVPs from 20 families?
Give each family its own private link and let one parent answer for the whole household. They tap Yes, No, or Maybe for each invited child, add a sibling or staying parent if you've allowed extra guests, and leave a note about allergies or drop-off. You see which invited children are coming, how many extra guests each family added, who's a maybe, and who still needs a nudge. No accounts, no shared form, no decoding a vague yes.
Does “we're in” mean two kids, or two kids and a parent?
You post the party in the class chat. Half the parents reply “we'll be there” without a number. Someone asks about siblings. Someone else says maybe, then goes quiet for three days.
Meanwhile the pizza order, the bounce-house limit, and the goody bags all want the same thing: how many kids, and how many adults are staying.
A wedding response card solved this years ago. One card per household, every name on it, a line for notes. Hejmo does that on a phone, without the postage.
Three steps to a headcount you can order from
Set up the party, text the links, watch the kid count fill in.
Add each family with the kids named
Enter the party details: date, time, address, and whether it's drop-off. Add each family and name the kids in it. Set how many extra guests a family can add for siblings and staying parents. Every family gets its own link the moment you add them.
Text each parent their link
Send the link in whatever thread you already use. The parent opens it, sees the party details, and taps Yes, No, or Maybe for each child. No account, no app, no phone verification.
Read the count, then nudge the stragglers
Your dashboard shows which invited children are coming, how many extra guests families added, who's still a maybe, and who hasn't replied. Copy a ready-to-send nudge for the quiet ones and send it yourself.
Paste this in the parent group chat
The class or friend-group thread is where parents already are. Use it to hand out links, not to count replies.
Hi everyone! Liam's turning 7 on [date] and I'm sending each family a private RSVP link instead of counting yeses in this chat. Tap yours, answer for your kids (siblings welcome, just add them), and drop any allergies in the note. Takes about ten seconds, no account needed. I'll check in with anyone I haven't heard from by [RSVP date].
What to put in the invite so parents can answer in one go
Most follow-up questions come from a missing detail. Cover these and the replies come back complete. For copyable party wording and reminder texts, see the free Room Parent RSVP Kit.
The basics
- Date, start time, and end time
- Full address (not just the venue name)
- Birthday child's name and age
- RSVP deadline
Who's welcome
- Drop-off or parents stay
- Whether siblings can come
- Pickup time and location
- Emergency contact number
Food and safety
- What food you're serving
- Ask for allergies in the RSVP note
- Activity notes (pool, trampoline, etc.)
- Parking or entrance instructions
Nice to have
- Theme or dress code
- Gift preferences (or "no gifts")
- Weather backup plan for outdoor parties
- Co-host contact info
Why birthday RSVPs work better one family at a time
Kids don't reply for themselves. A parent does, and that parent is answering for more than one person.
- Siblings and adults, counted
- A parent marks each named kid, then adds a sibling or a staying adult on the same reply. Your total already includes them.
- A private link per family
- Each family's link is its own, so you always know who answered. If one gets forwarded too widely, replace it in a tap and the old one stops working.
- Co-host with your partner
- Both parents, or you and the other room parent, see the same guest list, replies, and notes. No forwarded screenshots.
- Next year, start from this list
- Same class, same friends, one year older. Reuse this year's guest list in a new event and fresh links are ready to share.
Who it's for
Best for
- Birthday parties where a parent replies for the kids
- Guest lists with siblings and staying adults to count
- Hosts who need allergies or drop-off details with each reply
- Co-hosted parties (two parents, or you and a room parent)
- Private guest lists of families you already know
Not the best fit for
- Ticketed events that take payments
- Public events where anyone can sign up
- Invites where the design matters more than the headcount
Easy on your guests.
They open the link and tap an answer. That's the whole ask. No account, no app, no phone number, and never an ad. Works on any phone.
Questions
Common questions about birthday party RSVPs.
How do I collect RSVPs for a kids' birthday party?
Add each family to your event with the kids named, and Hejmo gives every family its own private link. Text the link to the parent. They open it, tap Yes, No, or Maybe for each child, and your headcount updates on the spot. No parent account, no app, no shared form.
How do I know how many kids are coming, not just how many families?
Replies are per named child, not per family. Priya says yes for Maya and no for Leo, and your total moves by one. That's the number you need for the cake, the party bags, and the bounce-house limit.
What about siblings and parents who stay?
You decide how many extra guests each family can add, and the parent adds them on the same reply. A younger sibling or a staying adult shows up in your count instead of appearing at the door as a surprise.
How do I find out about allergies without a second round of texts?
Every family can leave an RSVP note with their reply. Parents use it for allergies, a drop-off detail, or a heads-up that Grandma is bringing the kids. You read the notes on your dashboard. Want food needs and pickup as separate answers? Plus lets you ask up to five questions.
Do parents need to make an account or download an app?
No. The link opens in any phone browser, with no signup and no phone verification. Parents answer without creating another login or installing anything.
What do I do about the families who haven't replied?
Your dashboard shows which families haven't replied and who's still a maybe, and Hejmo gives you a ready-to-send nudge for each. You copy it into your usual text or chat thread. Hejmo never messages parents for you.
Can I use one shared link for the class chat instead?
Yes. Every event has one shared link anyone can open and reply through with their own name. Private per-family links are better when you want to know exactly which family answered, and you can use both on the same event.
Can my partner or the other room parent help manage replies?
Yes. Add a co-host and you both see the same guest list, replies, and notes. One of you can order the pizza while the other chases the last two maybes.
Is this free?
Yes, for unlimited events and with no ads. Invitations, RSVP tracking, nudges, one RSVP question, and clean cover patterns are all free. If you want more for one party, Plus is $12 and adds invitation styles, a cover photo, a custom link, a custom RSVP confirmation, and up to five RSVP questions.
Get a birthday headcount you can order the cake from
One link per family. An answer for every child. Free, private, and ready in two minutes.
Free · No ads · No guest accounts