Skip to content
hejmo

Know exactly how many kids are coming

Send online birthday invitations, one link per family, and track every RSVP in one place. Parents reply in two taps, you get a real headcount for cake, party bags, and seats, and you skip the group chat spiral.

Sign up freeHow family RSVPs work

Free for unlimited events · No ads · $5 per event for premium polish

Liam's birthday group chat
Priya
We'll be there! All 4 of us
Can you let me know about allergies?
Jordan
Maybe? Need to check soccer schedule
Priya
Oh wait, is it drop-off or do parents stay?
Drop-off! Pickup at 4
Sam
We're in. Just Mia or can I bring her brother?
Jordan
OK we're a yes! Just 2 kids though
Wait who has allergies again?
…12 families invited, headcount still unclear

Does “we're in” mean two kids, or two kids and a parent?

You text the class parents. Half reply “we'll be there” without saying how many kids. Someone asks if siblings can come. Another parent says maybe, then goes quiet for three days.

You need to order pizza, book the bounce house, and count out goody bags. What you actually need is a number, not a thread to decode.

You've done this on every wedding response card: one card per family, everyone accounted for. The same setup works for a birthday party. Send a link per family, let the parent reply for their kids, and get the count without the follow-up texts.

Three steps to a clean guest list

Set up the invite, share the links, and watch the headcount fill in.

1

Create your event and add families

Enter the party details (date, time, address, notes). Add each family as a group with the kids named in it. Every family gets its own link automatically.

2

Share links with parents

Text or message each family their link. They open it, see the party details, and tap Yes, No, or Maybe for each named child. No account needed, no app to download.

3

Watch your headcount build

Your dashboard shows who's confirmed, who's a maybe, and who hasn't opened their link yet. The total updates as replies come in.

What to include in your birthday invite

The details parents need to reply and show up prepared.

The basics

  • Date, start time, and end time
  • Full address (not just the venue name)
  • Birthday child's name and age
  • RSVP deadline

Drop-off details

  • Drop-off or parents stay
  • Pickup time and location
  • Emergency contact number
  • Parking or entrance instructions

Food and safety

  • What food you're serving
  • Room for a note
  • Whether siblings are welcome
  • Any activity notes (pool, trampoline, etc.)

Nice to have

  • Theme or dress code
  • Gift preferences (or "no gifts")
  • Weather backup plan for outdoor parties
  • Co-host contact info

Why birthday RSVPs work better one family at a time

Kids don't reply for themselves. Parents do, and a parent is answering for more than one person.

One reply per family

Dad marks the named kids as Yes and adds a sibling if you allow it. No side threads, no wondering if the count is right.

A private link per family

Each family gets its own link, so you know exactly who replied. If a link gets forwarded to the wrong person, regenerate it in one tap.

Co-host with your partner

Both parents, or you and the other room parent, can manage the guest list, update party details, and see replies. One dashboard, no side threads.

Best for

  • Birthday parties where parents reply for their kids
  • Events where one family link covers several named guests
  • Hosts who need a note for allergies or drop-off context
  • Co-hosted parties (two parents, room parents)
  • Private guest lists with known families

Not for

  • Ticketed events that take payments
  • Open public events with unknown attendees
  • Design-heavy invites as the main goal

FAQ

Common questions about birthday party RSVPs.

How do I track RSVPs for a kids' birthday party?
Send each family their own invite link. The parent opens it, taps Yes, No, or Maybe for their kids, and your headcount updates right away. No accounts, no apps to download, no group chat to wrangle.
How do I know how many kids are actually coming?
Each reply is per child, not per family, so you see exact numbers instead of a vague "we're in." That's the difference between guessing on cake, party bags, and seats and ordering the right amount.
How do I tell if a parent is staying or just dropping off?
Set whether it's drop-off or parents stay in the invite details, and let parents leave a note if they're staying or sending a sibling. No more decoding whether "we're in" means two kids and a parent or just one kid.
Can one parent reply for the whole family?
Yes. Whoever opens the family's link replies for their kids and adds extra guests when you allow it. You get the live headcount on your dashboard without texting each parent for a count.
How do I handle allergies and dietary needs?
Each family can leave one note. Parents use it for allergies, a drop-off detail, or food preferences, so you're not running a second round of messages.
Should I use one shared link or a link per family?
Use a link per family. Each family gets its own, so you always know which household a reply came from and your headcount stays accurate. A group can be a single child plus a parent, so it works even for small lists.
Can I co-host with my partner or another parent?
Yes. Add a co-host so both parents, or you and the other room parent, can manage the guest list, update details, and see replies. Everyone stays on the same page.
Are the online birthday invitations free?
Yes. Unlimited events and all the RSVP tracking are free forever, with no ads. A $5 per-event upgrade adds a cover photo, a custom link, and extra design polish. Free events still get clean cover patterns.

Related guides

Family reunion invitations
Create an RSVP link
Compare alternatives

Skip the group chat. Send a real invite.

One link per family. One tap to reply. Free, private, and ready in two minutes.

Sign up free